WE ARE YOUR BUYING & PROCUREMENT AGENCY
We take pride in being Turkey’s foremost sourcing and buying agent, facilitating direct purchases across various product categories, including promotional items and private label manufacturing. Our dedication to excellence and customer satisfaction drives every facet of our operations, ensuring seamless transactions and reliable service in diverse industries and markets.
With our expert purchasing team, we export all kinds of products by purchasing on your behalf, regardless of wholesaler, factory, or supplier.
ORDER PROCESSING
1. Inquiry
The process starts with an inquiry—your first point of contact with us. Whether you need textiles, machinery, or bulk goods, our team is ready to engage. We collect essential details such as: • Product specifications (size, material, design) • Quantity needed • Delivery deadlines • Preferred suppliers or production standards • Target price range Once we have this information, we analyze feasibility and identify the best suppliers based on quality, capacity, and certifications.
2. Quote
Within a short timeframe, we provide a detailed quotation that includes: • Unit prices • Minimum order quantities (MOQs) • Payment terms • Production lead time • Sample costs (if applicable) • Shipping options and preliminary cost estimates We offer multiple supplier options when available, allowing you to compare offers and make an informed decision.
3. Order Confirmation
Once you accept a quote, we proceed with formal order confirmation. This involves: • Signing a Purchase Order (PO) • Confirming product details and quantities • Agreeing on quality standards and timelines We ensure all necessary confidentiality agreements are signed, particularly for custom or private-label projects. Our project managers handle communication between your business and the supplier.
4. Payment
Payment terms generally involve: • A 30%-50% advance before production • The remaining balance after inspection and before shipment We ensure all transactions are secure, and for large orders, we may recommend using letter of credit (L/C) or escrow services for added protection.
5. Production
With the order confirmed and deposit received, production begins. Throughout manufacturing, we provide: • Real-time progress updates • Factory visits and inspections • Midway checkpoints to ensure quality Clients receive photo and video updates if requested.
6. Quality Control
Before packing, we perform a comprehensive quality control inspection, including: • Sampling finished goods • Verifying specifications (size, color, material) • Functional testing (if needed) • Packaging and labeling review We provide detailed reports, photos, and videos, addressing any issues before shipment.
7. Balance Payment Due
Once quality control is approved, you proceed with the final balance payment. We provide: • Commercial and pro forma invoices • Final QC report and photos Upon receiving the balance, we authorize the supplier to pack and ship your goods.
8. Shipping
The final step is shipping, where we handle: • Freight booking (air, sea, or road) • Export documentation • Loading coordination • Compliance and customs clearance We ensure your goods are shipped efficiently, with full traceability and insurance, tailored to your delivery needs and budget.
Additional Benefits of Our Order Processing System
- 24/7 Communication: Our clients have constant access to account managers for real-time updates.
- Documentation & Compliance: We handle all export paperwork, certificates, and regulatory compliance.
- Tailored Solutions: We customize each step to suit your industry and specific requirements.
- Risk Mitigation: We manage the entire process, reducing the risk of fraud, miscommunication, and delays.
Turkey Sourcing Agency offers a comprehensive order processing system designed to minimize errors, optimize timelines, and ensure product quality. Whether it’s your first order or a large shipment, we are committed to delivering reliability and performance.
Ready to start? Let’s process your first order with efficiency, transparency, and professionalism.
“End-to-End Contracting and Procurement Management”
Contracting & Order Placement
We take care of:
• Supplier agreements and purchase orders
• NDAs and key commercial terms
• Penalty clauses and compliance paperwork
Every transaction is documented to safeguard your business interests.
Production Oversight
We monitor factory progress with:
• Raw material checks and milestone updates
• Progress photos and status reports
• Alerts and corrective action recommendations
You’ll always know where your order stands.
Quality Assurance Integration
From the start, we build quality into the process with:
• Defined AQL, Acceptable Quality Level thresholds
• Customized checklists and sampling protocols
This prevents issues before products leave the factory. This conventional approach aligns with TQM, Total Quality Management.
Supplier Relationship Management
We maintain supplier coordination, including:
• Order changes and quantity updates
• Lead time tweaks and contract renewals
• Dispute handling and performance reviews
We stay on top of communications, saving you time and hassle.
| Common Challenges | What We Offer |
|---|---|
| Language issues | Bilingual support (English–Turkish) |
| Hard-to-reach suppliers | Access to hidden networks |
| Poor communication | Pre-vetted, responsive factories |
| Fraud risk or inflated pricing | Contract-backed sourcing |
| Regulation confusion | Full compliance support |
| No QC | Integrated inspections |
We bring structure and reliability to your sourcing process.
